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فرص عمل: مطلوب موظف اداري ومساعد مالي (Admin – Finance Assistant) للعمل لدى منظمة Tankamel Sawa
As Tankamel Sawa would like to fill the position a.s.a.p Tankamel Sawa reserves the right to start the recruitment process before the closing date and in case a suitable candidate is found vacancy can be closed earlier as indicated.
Any employment with TKS will be subject to the following checks prior to your start date:
Receipt of satisfactory references.
Proof of eligibility to work in the national location for this position.
Please send your application documents (Cover letter, CV, supporting documents, etc) to HR@tankamelsawa.org
Subject of the email: Admin Assistant
CONTACT PERSON EMAIL:
Main Role
The Administrative Assistant will be responsible of the adequate follow-up and registering of payments, verification of the financial supporting documents, constant updating of staff files, archiving the relevant documents, and make sure that the measures implemented meet the standards and the qualities set by TKS and arche noVa and donor.
Essential Responsibilities and Duties
Under direct supervision and coordination with the Admin and Finance Manager – arche noVa the Admin Assistant will perform the following tasks:
Human Resources Operational Duties:
Support in preparing employees’ work certificates upon request.
Follow up on administrative procedures for staff NSSF documents in close coordination with Admin Manager and Auditor.
Follow up on governmental rules and regulation related to the labor law; regularly communicate the changes and advise in case of any violation of the law.
Collecting the attendance sheets and updating the leave balance.
Makes sure all staff has the appropriate contract and personal files are kept up-to-date at all time, and guarantees confidentiality.
Assist in the recruitment process in accordance with the Tankamel Sawa standards.
Follow up with the new staff (when need) on list of documents needed and set up employee files.
Support in the exit administrative procedures, such as documents to be signed and belongings to be handed.
Assist on photocopying, scanning & archiving HR files.
Finance and Accounting Operational Duties:
Prepare all correspondence and documents with partners (authorities, tax offices, Ministry of Labor etc.).
Ensure confidentiality on all cash / finance issues related to the organization
Ensure strict compliance with Tankamel Sawa and arche noVa procedures (standards for accounting quality, purchasing/validation/payment procedures for the project, cash movement, currency exchange, advances).
Ensure precise and correct data entry of transactions in the electronic accounting software, in accordance with the supporting documents.
Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed every day.
Prepare / process payments to suppliers in a strict but swift manner, in accordance with the Tankamel Sawa and arche noVa purchasing and payment procedures.
Responsible for quality of receipts / vouchers: check every single voucher, ensure that they are in strict compliance with standards and Finance guidelines.
Ensure that vouchers are properly presented, stamped and validated, and attaching the relevant and required supporting documents.
Assist on photocopying, scanning and archiving Finance files (for both TKS and arche noVa).
Note: The Job Description is not intended to be all-inclusive. The employee may perform other related duties to meet the ongoing organizational needs
Qualifications:
Undergraduate in the field of Finance, Accounting, Management /or any relevant field; University degree is preferable.
Certificates/trainings in relevant fields are assets.
2 years of experience, of which at least 1 is within a non-profit context.
Very good English and Arabic.
Verry good in Microsoft Office (Word, Excel, Power Point, etc..)
Knowledge in Govermental procedures (NSSF, Ministry of Finance, etc..)
