فرصة عمل: منظمة بسمة وزيتونة بحاجة لموظف مسؤول عن المشتريات واللوجستيات

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, and child abuse. Also, fraud, bribery, and corrupt activities.

Basmeh & Zeitooneh (B&Z) is committed to maintaining your personal information's security, confidentiality, and privacy.

Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

Job Purpose: The P&L Officer – Hermel is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to B&Z centers & programs.

Major Activities :

• Handle all procurement activities for Basmeh & Zeitooneh centers and programs, including contacting suppliers, gathering quotations, and purchasing items.
• Implement and maintain procurement procedures for all projects and maintain records for auditing purposes.
• Keep accurate records of payment and delivery of goods and services.
• Ensure that no procurements are carried out without financial approval.
• Manage proper filing of all documents for easy reference.
• Conduct field visits to monitor supplier performance and recommend contract modifications when necessary.
• Follow up with suppliers to ensure adherence to agreements with B&Z.
• Ensure cost-effective purchasing based on budget, market conditions, program requirements, and timely delivery needs.
• Locate suppliers through catalogs and internet research, and interview them for product information.
• Verify accuracy of suppliers' bills in comparison with bids and purchase orders.
• Stay updated on organizational and governmental rules affecting purchases and provide information to staff and vendors.
• Handle Logistics & Procurement issues related to the Small Grants Project.
• Coordinate and ensure timely payments for rent, utilities (electricity, water, gas, etc.), and running costs with the center's accountant/finance officer.
• Manage center's assets and coordinate maintenance needs.
• Oversee drivers and center's vehicles movement in coordination with the center coordinator.
• Coordinate with various units to ensure compliance with B&Z policies & procedures for Logistics and procurement.
• Adhere to donor's compliance and accountability measures.
• Abide by B&Z logistics and procurement policies and the code of conduct.
• Maintain filing and reporting systems.
• Provide close follow-up and support to staff reporting to this position.
• Perform any other additional duties assigned by the Logistics & Procurement Coordinator to support optimal organization functioning.

People Management: Coordinate with various departments and ensure that the requests presented adhere to B&Z’s policies & procedures.

Miscellaneous: Upon request, perform any other additional duties assigned by the Logistics & Procurement Coordinator in order to allow the organization to function optimally.

Key Performance Indicators:

• Working in –line with the donor’s compliance and accountability measures.
• Working within B&Z logistics and procurement policies.
• Applying the code of conduct signed
• The filing system
• Reporting system
• Following up closely with staff reporting to this position.

Education & Experience:

• Bachelor's Degree in a related field
• Minimum of 2 years of relevant experience in a similar position

Competencies:

Functional:  

• Substantial knowledge of standard logistics procedures and practices
• Knowledge of inventory computer systems

Behavioral:

• Communication and representative skills.
• Ability to multitask and deal with stressful situations.
• Ability to adapt within the working environment.
• Ability to work in a team setting